Becoming a Partner

Scope of Collections

PDHC is a reflection of Pasadena’s history, countenanced by its numerous historically significant people, places, and events. To ensure the collection’s longevity, relevancy, and national significance, PDHC, through its partnerships, actively cultivates, collects, and publishes digital reproductions of materials that represent Pasadena’s heritage, including, but not limited to photographs, artwork, newspaper articles, manuscripts, and film.

Membership Opportunities

Membership in PDHC is open to archives, libraries, museums, associations, organizations, research centers, as well as past or present community members who have unique collections that reflect the history of Pasadena. Some of the benefits available for membership include:

  • Exposure to unique items through the CONTENTdm database
  • Access to both the CONTENTdm database and its public access point
  • Digitization training
  • Ongoing maintenance of the shared digital collection
  • Marketing materials
  • Website maintenance
  • Expansion of grant opportunities by establishing a sustained, trusted
  • partnership
  • Assistance in recruiting and training of interns with projects related to the PDHC

Conditions of Membership

Membership in PDHC is open to archives, libraries, museums, associations, and organizations, and research centers, and community members at large that meet the eligibility criteria as stated below.

Criteria for new partners

Those interested in applying for partnership should fill out the corresponding application form after verifying that they meet the criteria below: 

  • New partners must have a unique collection that reflects the history of Pasadena and demonstrate that they are dedicated to supporting PDHC.
  • They must show that they have the staff (whether paid or volunteer) to manage their own collections and files.
  • Partners must agree to allow PDHC to include their organization’s name in marketing materials and events (or at least promote the programs and events at their own institutions).
  • Partners must be willing to maintain partnership participation with PDHC as stated in the Technical Agreement, and agree to be available to provide information, as needed, should questions or problems arise after the migration.
  • Collaborative and administrative partners must be willing to contribute training, funding, personnel, and administrative expertise as appropriate.

Ownership

Partners agree to provide a digitized copy of the items to PDHC standards, along with the accompanying metadata, to the PDHC database.  Ownership of all digital content remains with the partner or copyright holder; PDHC does not claim ownership.  PDHC exists as a separate entity from any of its governing organizations and, without ownership, merely serves to make the collection items accessible to the public.

Ownership versus Access

Partners should be aware that there are two components to collection items: the digital object, generally defined as image, sound, text or video files and the metadata, defined as information about the digital object.  The digital object may be retained by either the partner or PDHC per the partner’s preference.  PDHC makes no claim to the digital object files, even if it retains the digital object.  It is therefore vital that all partners understand that they alone, own, and must manage, their digital object files.  PDHC is only responsible for providing public access to a derivative file (a lower resolution copy of the original image file, sound file, etc.) and the metadata.

Benefits

Some of the benefits available for membership include:

  • Access to CONTENTdm
  • Digitization training
  • Ongoing maintenance of the shared digital collection
  • Marketing materials
  • Website maintenance
  • Expansion of grant opportunities by establishing a sustained, trusted partnership
  • Assistance in recruiting and training of interns with  projects related to the PDHC